0

POLICY AND PROCEDURE SYSTEM

Effective Date

Review Cycle

Review Date

Reviewer

0.01 (word/pdf) Academic Affairs Policy and Procedure Statement PPS System

R: 8/01

Apr. 1, E3Y

4/1/2004

Provost

1

ADMINISTRATION ORGANIZATION

Effective Date

Review Cycle

Review Date

Reviewer

1.02 (word/pdf) Guidelines for Formation/Operation of Advisory Councils at School Level and Below

O: Fall/86

Mar. 1, E5Y

3/1/2014

Provost

1.03 (word/pdf) Dean and Chair Workloads

O: Fall/86

Apr. 1, E4Y

4/1/2011

AVPAA

 1.04  (word/pdf) School Budget Committees

 I: 1/88

 Dec. 1, E3Y

 AVPAA

1.05 (word/pdf) Senate Chair Workload

I: 2/88

Nov. 1, E4Y

11/1/2011

Provost

1.06 (word/pdf) Council of Academic Deans

R: 5/09

Sept. 1, E3Y

9/1/2012

Provost

1.07 (word/pdf) Faculty Senate/Academic Affairs Interactions

I: 3/89

Sept. 1, E3Y

9/1/1999

Provost

1.08 (word/pdf) Role of the Graduate College

R: 12/00

Dec. 1, E5Y

12/1/2010

Dean, Graduate College

1.09 (word/pdf) Role of the Academic Dean

I: 5/89

Nov. 1, E5Y

11/1/2012

Provost

1.10 (word/pdf) Role, Evaluation and Step-Down Salaries of Department Chairs and School Directors

R: 5/05

Oct. 1, E5Y

10/1/2010

Provost & VPAA

Appendix A (word/pdf) Role of Department Chair and School Directors

1.11 Deleted.  UPPS Review Process.  See UPPS 01.01.01

1.12 (word/pdf) General Education Council

R: 3/07

Feb. 1, E3Y

2/1/2010

Dean, University College

1.13 (word/pdf) Council of Chairs

R:8/08

Aug. 1, ONY

8/1/2011

Chair, Council of Chairs

1.14 (word/pdf) Establishment and Review of Centers, Institutes, and Academies

I: 11/01

Sept. 1, E3Y

9/1/2010

AVPR

2

CURRICULUM: PROGRAMS AND COURSE OFFERINGS

Effective Date

Review Cycle

Review Date

Reviewer

2.01 (word/pdf) Courses: Addition, Change, and Deletion

R: 12/05

Sept. 1, ONY

9/1/2007

Curriculum Coordinator

Attachment A (word/pdf) Annual Course Calendar
Attachment B (word/pdf) Course Inventory Request
Attachment C (word/pdf) Supplementary Course Information Form
Attachment D (word/pdf) Writing Intensive Request
Attachment E (word/pdf) Course Form Instructions

2.02 (word/pdf) Small Classes

R: 8/08

Nov. 1, ONY

11/1/2009

Director, Curriculum Services

2.03 (word/pdf) Academic Courses: Study-Abroad, Study-in-America, and off-campus courses

R: 10/05

Dec. 1, ONY

12/1/2007

Director, Extended and Distance Learning; AVPAA

Attachment A (word/pdf) Application
Attachment B (word/pdf) Proposed Budget
Attachment C (word/pdf) Certification of Compliance
Attachment D (word/pdf) Contingency Plan
Attachment E (word/pdf) Academic Program Director's Responsibilities

2.05 (word/pdf) Academic Programs: Additions, Changes and Deletions (currently under review--attachments are not active)

R: 7/07

Aug. 1, ONY

8/1/2009

Director, Curriculum Services

2.06 (word/pdf) Contact with the Division of Universities, Coordinating Board

R: 2/05

Oct. 1, ENY

10/1/2006

Director, Curriculum Services

2.07 (word/pdf) Short Courses

R: 10/88

July 1, ENY

7/1/2010

Registrar

2.08 (word/pdf) Classroom Assignment for Handicapped Students

I: 1/88

June 1, E3Y

6/1/2010

Director, Academic Development and Assessment

2.11 (word/pdf) Academic Administrative Units

R: 6/09

Mar. 1, E5Y

3/1/2014

Director, Curriculum Services

Attachment A (word/pdf) Administrative Change Request Form

2.12  Deleted.  Course Fees

2.13 (word/pdf) Academic Program Review

I: 6/06

Aug. 1, ONY

8/1/2009

Director, Academic Development and Assessment

Attachment A (word/pdf) APR Calendar
Attachment B (word/pdf) Program Self-Review Guidelines
APR Checklist (word/pdf)

2.15 (word/pdf) Articulation Agreements

I: 2/05

Apr 1, E2Y

4/1/2008

Director, Curriculum Services

2.16 (word/pdf) Academic Programs: Distance Education and Off-Campus Instruction

R: 2/09

Sep 1, E3Y

9/1/2011

Director, Extended & Distance Learning; AVPAA

Attachment A (word/pdf) Distance Education Program Proposal (.pdf format)

2.17 (word/pdf) Proctoring Distance Learning Examinations

O: 6/04

June 1, ENY

6/06

Director, Correspondence & Extension Studies

Attachment A (word/pdf) Testing Agreement Form
Attachment B (word/pdf) Attributes of a Good Examination Environment
Attachment C (word/pdf) Proctor Report Form
Attachment D (word/pdf) Minimum Hardware and Software Requirements

2.18 (word/pdf) Curriculum Committees

R: 2/09

June 1, ONY

6/1/2011

Director, Curriculum Services

3

ACADEMIC REQUIREMENTS AND ADVISING

Effective Date

Review Cycle

Review Date

Reviewer

3.01 (word/pdf) Academic Advising Policies

O: Fall/86

May 1, ONY

5/1/2010

Dean, University College

3.02 (word/pdf) Degree Outlines for Undergraduate Students

R: 11/98

Aug. 1, ENY

8/1/2000

Dean, Education

3.07  Deleted.  Graduation Lists

3.08 (word/pdf) Credit by Examination

R: 6/00

Apr. 1, ENY

4/1/2010

Director, Testing Center

3.10 (word/pdf) Student-Funded Tutoring

R: 9/07

Apr. 1, ENY

4/1/2010

Director, SLAC

Attachment A (word/pdf) SLAC Student Counselor or Private Tutor Reference Form
Attachment B (word/pdf) Veteran's Certification for Tutorial Assistance
Attachment C (word/pdf) SLAC Private Tutor Referral Service Evaluation

3.12 (word/pdf) Admission/Countinuance in a Major

I: 8/89

June 1, E5Y

6/1/2003

Dean, University College

4

TEACHING

Effective Date

Review Cycle

Review Date

Reviewer

4.01 (word/pdf) Conduct and Planning of Courses

R: 4/09

Nov. 1, E4Y

11/1/2012

Associate Provost

Appendix A (word/pdf) Change "or" Delayed Grade
Appendix B (word/pdf) Agreement for Study in an Individualized Topic Course
Appendix C (word/pdf) Release of Education Records Form
Appendix D (word/pdf) Affidavit for Parental Access to Student Records

UPPS 07.10.01 Honor Code

June 1, E4Y

n/a

4.02 (word/pdf) Conduct of Classes

R: 4/08

Nov. 1, E2Y

11/1/2010

Associate Provost

4.03 (word/pdf) Professional Responsibilities Related to but not included within Teaching

O: Fall/86

Oct. 1, E3Y

10/1/2001

AVPAA

4.04 (word/pdf) Teaching and Research or Creative Activity

O: Fall/86

Sept. 1, ENY

9/1/2000

AVP/Research & Sponsored Programs

4.05 (word/pdf) Maintenance and Improvement of Quality in Teaching

R: 3/08

Sept. 1, ENY

9/1/2010

Director, Academic Development and Assessment

4.06  Deleted.  Religious Holy Days.  See UPPS 02.06.01

4.07 (word/pdf) Grades and Changes of Grades

R: 7/97

Dec. 1, ONY

12/1/2010

Registrar

Appendix A (word/pdf) Courses in which a "PR" grade can be given
Appendix B (word/pdf) Courses in which a "CR" grade can be given

4.09 (word/pdf) Schedule Changes, Drops, and Withdrawals

R: 5/07

June 1, E4Y

6/1/2011

Registrar

Attachment A (word/pdf) Withdrawal Request
Attachment B (word/pdf) Administrative Schedule Changes
Attachment C (word/pdf) Incomplete Grades for Active Duty

4.10 (word/pdf) Faculty Authored Teaching Material

R: 11/98

Apr. 1, E3Y 

4/1/2011

Dean, General Studies

Appendix A (word/pdf) Request for Authorization to Prescribe Materials Authored by Faculty Members of Texas State for Class Use

4.11 (word/pdf) Instructional Contact Time and Academic Credit

I: 8/89

July 1, E3Y

7/1/2010

Registrar

4.12 (word/pdf) Classroom and Teaching Theater Scheduling

R: 6/07

Apr. 1, E3Y

6/1/2010

AVP for Enrollment Management & Marketing

4.13 (word/pdf) Commercial Use of Class Notes and Materials

I: 8/00

Sept. 1, E3Y

9/1/2003

Provost

4.14 (word/pdf) Limiting the Number of Course Drops for Undergraduate Students at Public Institutions of Higher Education in Texas (SB1231)

5

SCHOLARLY ACTIVITIES AND GRANTS

Effective Date

Review Cycle

Review Date

Reviewer

5.01 (word/pdf) Contracts and Grants of an Academic Nature

O: Fall/86

Oct 1, ONY

10/1/2011

AVP/Research & Sponsored Programs

UPPS 02.02.02 Administration of Academic Contract and Grant Proposal

July 1, ONY

n/a

5.03 (word/pdf) Addressing Allegations of Misconduct in Academic Research and Scholarship

I: 4/00

Apr. 1, EY

4/1/2011

AVP/Research & Sponsored Programs

Appendix A (word/pdf) Ethical Conduct in Academic Research and Scholarship

5.04 (word/pdf) Start-Up Funds

I: 12/04

Dec. 1, E2Y

12/1/2009

AVP/Research & Sponsored Programs

5.05 (word/pdf) Additional Compensation for Additional Duties for Faculty Paid 100 Percent From Sponsored Programs

R: 12/04

Dec. 1 E2Y

12/1/2009

AVP/Research & Sponsored Programs

5.06 (word/pdf) Incentive Compensation for Externally Funded Sponsored Programs

R: 12/04

Dec. 1 E2Y

12/1/2010

AVP/Research & Sponsored Programs

5.13 (word/pdf) Fixed Price Agreements – Residual

6

HONORS AND SCHOLARSHIP

Effective Date

Review Cycle

Review Date

Reviewer

6.01 (word/pdf) Nominations for Distinguished Professor Emeritus

R: 1/08

Nov 1, ENY

11/1/2010

Associate Provost

Appendix A (word/pdf) Distinguished Professor Emeritus Nomination Form
Appendix B (word/pdf) Texas State Distinguished Professor Emeriti List

6.02 Deleted, See 6.11

6.03 Deleted, See 6.11

6.04 (word/pdf) Piper Professor Award Recognition

R: 9/88

Mar. 1, E3Y

3/1/2012

Faculty Senate

6.05 (word/pdf) Presidential Upper Level Scholarship Program

R: 5/95

Nov. 1, ENY

11/1/2000

Dean, University College

Appendix A (word/pdf) Application for Presidential Upper Level Scholarship
Appendix B (word/pdf) Evaluation Reference Form
Appendix C (word/pdf) Sample Congratulatory Letter

6.06 (word/pdf) Council for Advancement and Support of Education (CASE) Professor of the Year

 O: Fall/06

 Feb. 1, ONY

 6/1/2009

 Provost & VPAA

6.07  Deleted.  See 6.11

6.09  Deleted.  5/24/05

6.10  Deleted.  See 6.11

6.11 (word/pdf) Presidential Awards for Excellence in Service, Scholarly/Creative Activities, and Teaching

I: 1/01

June 1, EY

6/1/2009

Dean, University College ; AVP/ Research & Sponsored Programs; AVP Institutional Effectiveness

Attachment A (word/pdf) Presidential Award for Excellence in Service Nomination Form
Attachment B (word/pdf) Presidential Award for Excellence in Scholarly/Creative Activities Nomination Form
Attachment C (word/pdf) Presidential Award for Excellence in Teaching Nomination Form

6.12 (word/pdf) Faculty Service Awards

O: 6/06

June 1, E5Y

6/6/2011

AVP/Institutional Effectiveness

7

PERSONNEL: EMPLOYMENT, ASSIGNMENT, AND COMPENSATION

Effective Date

Review Cycle

Review Date

Reviewer

7.01 (word/pdf) Hiring of Deans and Chairs

R: 9/99

May 1, ONY

5/1/2001

Provost

Appendix A (word/pdf) Position Authorization Request
Appendix B (word/pdf) Dean/Chair Hiring Checklist
Appendix C (word/pdf) Affirmative Action Guidelines
Appendix D (word/pdf) Recruiting Plan
Appendix E (word/pdf) Position Vacancy
Appendix F (word/pdf) Checklist for Candidate Folder
Appendix G (word/pdf) Sample Letters
Appendix H (word/pdf) Initial Rating Sheet
Appendix I  (word/pdf) Dean/Chair Applicant Log
Appendix J (word/pdf) Sample Agenda
Appendix K (word/pdf) Contract Offer Recommendation
Appendix L (word/pdf) Faculty/Graduate Student Employee Personal Data Form
Appendix M (word/pdf) Contract Packet Checklist

7.02 (word/pdf) Faculty Hiring

R: 5/94

February 1, E3Y

2/1/2011

Associate Provost

Attachment A (word/pdf) Faculty Hiring Checklist
Attachment B (word/pdf) Guidelines for Recruiting
Attachment C (word/pdf) Emergency Hires
Attachment D (word/pdf) Position Authorization Request
Attachment E (word/pdf) Position Vacancy Announcement and Recruitment Plan
Attachment F (word/pdf) Guidelines for Search Committees
Attachment G (word/pdf) Checklist for Candidate Folder
Attachment H (word/pdf) Sample Letters
Attachment I (word/pdf) Faculty Applicant Log
Attachment J (word/pdf) Contract Offer Recommendation
Attachment K (word/pdf) Contract Conditions FY 2009
Attachment L (word/pdf) Employment Justification
Attachment M (word/pdf) Recruitment links
Attachment N (word/pdf) Transcripts and/or Documents from Foreign Universities
Attachment O (word/pdf) Contract Packet Checklist

UPPS 04.04.03 Employment

UPPS 04.04.04 Affirmative Action Program

University Pay Plan

7.03 (word/pdf) The Graduate Faculty

R: 3/06

Apr. 1, E5Y

4/1/2012

Dean, Graduate College

Attachment A (word/pdf) Nomination/Re-nomination Form for Graduate Faculty
Attachment B (word/pdf) Appointment Justification for Graduate Faculty not Possessing a Terminal Degree

7.04 Deleted 8/15/06, replaced with UPPS 04.04.06, Outside Employment and Activities

-

-

-

-

7.05 (word/pdf) Faculty Workload Policies

R: 2/05

Feb. 1, E4Y

2/1/2006

Provost

Attachment 1 (word/pdf) Instructions for Completing Faculty Workload Compliance Report
Attachment 2 (word/pdf) Workload Adjustment Codes
Attachment 3 (word/pdf) Summary of Teaching Workload Credits
Attachment 4 (word/pdf) Lab Conversions

7.06 Deleted, Hiring Assistant Instructors

7.07 (word/pdf) Unpaid Faculty

O: Fall/86

June 1, ENY

6/1/2000

AVPAA

7.08 (word/pdf) Summer Teaching Loads

O: Fall/86

Oct. 1, E4Y

10/1/2001

Faculty Contracts Administrator

7.09 (word/pdf) Contracting of Temporary Faculty

I: 9/87

Feb. 1, ONY

2/1/1999

Faculty Contracts Administrator

Appendix A (word/pdf) Contracting of Temporary Faculty Form
Appendix B (word/pdf) Faculty/Graduate Student Employee Personal Data Form
Appendix C (word/pdf) Contract Packet Checklist

7.10 (word/pdf) Procedures for Awarding Merit and Performance Raises to Texas State Faculty Members

R: 2/08

Jan. 1, ENY

1/1/2010

Associate Provost

Attachment A (word/pdf) Merit Appeal Form

7.11 (word/pdf) Faculty Selection and Compensation in University Seminar ( US 1100)

R: 8/05

Feb. 1, E4Y

2/1/2009

Dean, University College

Attachment A (word/pdf) Initial Application for University Seminar
Attachment B (word/pdf) Application to Re-Apply for Teaching University Seminar
Attachment C (word/pdf) Confirmation Memo to Department Chair/School Director

7.12 (word/pdf) Clear English Requirements

R: 4/07

Apr. 1, ONY

4/1/2009

Director, Academic Development & Assessment

Attachment A (word/pdf) Approved Tests of English Proficiency
Attachment B (word/pdf) English Proficiency Evaluation Form

7.14 (word/pdf) Hiring and Use of Part-time and Per Course Faculty

I: 1/98

1/1/2000

Attachment A (word/pdf) Per Course Faculty Contract Form
Attachment B (word/pdf) Faculty/Graduate Student Employee Personal Data Form
Attachment C (word/pdf) Contract Packet Checklist

7.15 (word/pdf) Endowed Chairs and Professorships Operating Guidelines

R: 6/06

June 1, E4Y

6/1/2010

Provost

Attachment I (word/pdf) Roster of Endowed Chairs

7.16 (word/pdf) Faculty Salary Equity Study

I: 2/00

Sept. 1, E3Y

9/1/2010

Provost

7.17 (word/pdf) Management and Funding of Faculty Fellowships

I: 3/02

Mar. 1, E3Y

3/1/2005

AVPAA

7.18 (word/pdf) Clinical Faculty Appointments

O: 5/05

Oct. 1, E3Y

10/1/2011

Provost & VPAA

7.19 (word/pdf) Research Faculty Appointments

O: 3/06

Oct. 1, E3Y

10/1/2011

Provost & VPAA

7.20 (word/pdf) Criminal Background Checks Effective 9/2/07

O: 10/07

Oct. 1, E3Y

10/1/2010

Provost & VPAA

Attachment A (word/pdf) Eligibility Parameters: Recency and Relevancy
Attachment B (word/pdf) Security Sensitive Form

8

PERSONNEL: DEVELOPMENT, EVALUATION, AND PROMOTION

Effective Date

Review Cycle

Review Date

Reviewer

8.01 (word/pdf) Development/Evaluation of Tenure-Track Faculty

R: 4/07

May 1, ENY

5/1/2010

AVPAA

Attachment A (word/pdf) Calendar
Attachment B (word/pdf) Reappointment of Untenured Continuing Faculty

8.02 (word/pdf) Faculty Development Leaves

R: 8/06

Apr. 1, ONY

4/1/2009

Associate Provost

Attachment A (word/pdf) Application for Faculty Development Leave

Attachment B (word/pdf) Application for Supplemental Grant Award Associated with Faculty Development Leaves

8.03 (word/pdf) Evaluation of Deans excluding the Dean of The Graduate College and the Dean of the University College

R: 3/99

Feb. 1, ENY

2/1/2012

Provost

8.05 Deleted; replaced by 1.10 Role, Evaluation and Step-Down Salaries of Department Chairs and School Directors

-

-

-

-

8.06 (word/pdf) Faculty Access to Academic Personnel Files

I: 9/88

Jan. 1, E3Y 

1/1/2009

Associate Provost

Attachment A (word/pdf) Faculty Personnel File Review Form

8.08 (word/pdf) Faculty Grievance Policy

R: 7/08

Apr. 1, EY

4/1/2010

Provost

Attachment A (word/pdf) Faculty Grievance Form

8.09 (word/pdf) Performance Evaluation of Continuing Faculty and Post-Tenure Review

O: 9/04

Sept. 1, E5Y

9/1/2009

Provost & VPAA

Attachment 1 (word/pdf) Education Code, Section 51.942, Performance Evaluation of Tenured Faculty
Attachment 2 (word/pdf) Compliance Certification of Department Policy for Annual Faculty Evaluations
Form 1 (word/pdf) Post-Tenure Review Tracking Form
Form 2 (word/pdf) First Annual Evaluation under the Professional Development Plan Tracking Form
Form 3 (word/pdf) Second Annual Evaluation under the Professional Development Plan Tracking Form
Form 4 (word/pdf) Dismissal Tracking Form

8.10 (word/pdf) Tenure and Promotion Review

O: 5/05

June 1, E2Y

6/1/2010

Provost & VPAA

Form 1A (word/pdf) Texas State Vita
Form 1B (word/pdf) Texas State Vita w/ Fine Arts component
Form 2  (word/pdf) Review Group Information Form- Promotion
Form 3  (word/pdf) Evaluation Form
Form 4 (word/pdf) Provost/VPAA and President Form
Form 5 (word/pdf) Tenure and Promotion Cycle Tracking Form
Form 6  (word/pdf) Nominees for College Review Group
Form 7 (word/pdf) Tenure and Promotion Cycle Summary Sheet
The Core of Academe (word/pdf)

9

PLANNING AND REPORTING

Effective Date

Review Cycle

Review Date

Reviewer

9.03 (word/pdf) Committee to Prioritize Computer Programming

I: 9/97

Sept. 1, E3Y

9/1/2010

AVP for Enrollment Management & Marketing

9.04 (word/pdf) Annual Division,College, Department, and Academic Support Office Reports

R: 11/99

June 1, ENY

6/1/2002

VPAA

Appendix A (word/pdf)

10

FISCAL MANAGEMENT

Effective Date

Review Cycle

Review Date

Reviewer

10.01 Deleted 9/1/05, replaced with UPPS 03.04.05 Facilties and Administration Costs (F&A or Indirect)

10.02 (word/pdf) Accreditation Costs

I: 2/01

Feb. 1, EY

2/1/2010

Academic Budget Specialist

20

MISCELLANEOUS

Effective Date

Review Cycle

Review Date

Reviewer

20.01 Deleted 6/15/09, replaced with UPPS 01.03.01 Space Management