| O = Original | EY = Every Year |
| I = Issued | ENY = Even-Numbered Year |
| R = Revised | ONY = Odd-Numbered Year |
| 0 | POLICY AND PROCEDURE SYSTEM | Effective Date | Review Cycle | Review Date | Reviewer |
| 0.01 (word/pdf) Academic Affairs Policy and Procedure Statement PPS System | R: 8/01 | Apr. 1, E3Y | 4/1/2004 | Provost | |
| 1 | ADMINISTRATION ORGANIZATION | Effective Date | Review Cycle | Review Date | Reviewer |
| 1.02 (word/pdf) Guidelines for Formation/Operation of Advisory Councils at School Level and Below | O: Fall/86 | Mar. 1, E5Y | 3/1/2014 | Provost | |
| O: Fall/86 | Apr. 1, E4Y | 4/1/2011 | AVPAA | ||
| I: 1/88 | Dec. 1, E3Y | 12/1/2001 | AVPAA | ||
| I: 2/88 | Nov. 1, E4Y | 11/1/2011 | Provost | ||
| R: 5/09 | Sept. 1, E3Y | 9/1/2012 | Provost | ||
| 1.07 (word/pdf) Faculty Senate/Academic Affairs Interactions | I: 3/89 | Sept. 1, E3Y | 9/1/1999 | Provost | |
| R: 12/00 | Dec. 1, E5Y | 12/1/2010 | Dean, | ||
| I: 5/89 | Nov. 1, E5Y | 11/1/2012 | Provost | ||
| 1.10 (word/pdf) Role, Evaluation and Step-Down Salaries of Department Chairs and School Directors | R: 5/05 | Oct. 1, E5Y | 10/1/2010 | Provost & VPAA | |
| Appendix A (word/pdf) Role of Department Chair and School Directors | |||||
| 1.11 Deleted. UPPS Review Process. See UPPS 01.01.01 | |||||
| R: 3/07 | Feb. 1, E3Y | 2/1/2010 | Dean, University College | ||
| R:8/08 | Aug. 1, ONY | 8/1/2011 | Chair, Council of Chairs | ||
| 1.14 (word/pdf) Establishment and Review of Centers, Institutes, and Academies | I: 11/01 | Sept. 1, E3Y | 9/1/2010 | AVPR | |
| 1.15 (word/pdf) Budget Committee - Academic Affairs Division | O: 6/09 | Dec. 1, E3Y | 12/1/2012 | Provost | |
| 2 | CURRICULUM: PROGRAMS AND COURSE OFFERINGS | Effective Date | Review Cycle | Review Date | Reviewer |
| R: 12/05 | Sept. 1, ONY | 9/1/2007 | Curriculum Coordinator | ||
| Attachment A (word/pdf) Annual Course Calendar | |||||
| R: 8/08 | Nov. 1, ONY | 11/1/2009 | Director, Curriculum Services | ||
| 2.03 (word/pdf) Academic Courses: Study-Abroad, Study-in-America, and off-campus courses | R: 10/05 | Dec. 1, ONY | 12/1/2007 | Director, Extended and Distance Learning; AVPAA | |
| Attachment A (word/pdf) Application | |||||
| 2.05 (word/pdf) Academic Programs: Additions, Changes and Deletions (currently under review--attachments are not active) | R: 7/07 | Aug. 1, ONY | 8/1/2009 | Director, Curriculum Services | |
| 2.06 (word/pdf) Contact with the Division of Universities, Coordinating Board | R: 2/05 | Oct. 1, ENY | 10/1/2006 | Director, Curriculum Services | |
| R: 10/88 | July 1, ENY | 7/1/2010 | Registrar | ||
| 2.08 (word/pdf) Classroom Assignment for Handicapped Students | I: 1/88 | June 1, E3Y | 6/1/2010 | Director, Academic Development and Assessment | |
| R: 6/09 | Mar. 1, E5Y | 3/1/2014 | Director, Curriculum Services | ||
| 2.12 Deleted. Course Fees |
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| I: 6/06 | Aug. 1, ONY | 8/1/2009 | Director, Academic Development and Assessment | ||
| Attachment A (word/pdf) APR Calendar | |||||
| I: 2/05 | Apr 1, E2Y | 4/1/2008 | Director, Curriculum Services | ||
| 2.16 (word/pdf) Academic Programs: Distance Education and Off-Campus Instruction | R: 2/09 | Sep 1, E3Y | 9/1/2011 | Director, Extended & Distance Learning; AVPAA | |
| Attachment A (word/pdf) Distance Education Program Proposal (.pdf format) | |||||
| O: 6/04 | June 1, ENY | 6/06 | Director, Correspondence & Extension Studies | ||
| Attachment A (word/pdf) Testing Agreement Form | |||||
| R: 2/09 | June 1, ONY | 6/1/2011 | Director, Curriculum Services | ||
| 2.19 (word/pdf) Substantive Change | I: 9/08 | Sept 1, EY | 9/09 | AVP for Academic Affairs | |
| Appendix A (word/pdf) Reporting Substantive Change | |||||
| 3 | ACADEMIC REQUIREMENTS AND ADVISING | Effective Date | Review Cycle | Review Date | Reviewer |
| O: Fall/86 | May 1, ONY | 5/1/2010 | Dean, | ||
| R: 11/98 | Aug. 1, ENY | 8/1/2000 | Dean, Education | ||
| 3.07 Deleted. Graduation Lists |
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| R: 6/00 | Apr. 1, ENY | 4/1/2010 | Director, Testing Center | ||
| R: 9/07 | Apr. 1, ENY | 4/1/2010 | Director, SLAC | ||
| Attachment A (word/pdf) SLAC Student Counselor or Private Tutor Reference Form | |||||
| I: 8/89 | June 1, E5Y | 6/1/2003 | Dean, | ||
| 4 | TEACHING | Effective Date | Review Cycle | Review Date | Reviewer |
| R: 4/09 | Nov. 1, E4Y | 11/1/2012 | Associate Provost | ||
| Appendix A (word/pdf) Change "or" Delayed Grade | |||||
| UPPS 07.10.01 Honor Code | June 1, E4Y | n/a | |||
| R: 4/08 | Nov. 1, E2Y | 11/1/2010 | Associate Provost | ||
| 4.03 (word/pdf) Professional Responsibilities Related to but not included within Teaching | O: Fall/86 | Oct. 1, E3Y | 10/1/2001 | AVPAA | |
| O: Fall/86 | Sept. 1, ENY | 9/1/2000 | AVP/Research & Sponsored Programs | ||
| 4.05 (word/pdf) Maintenance and Improvement of Quality in Teaching | R: 3/08 | Sept. 1, ENY | 9/1/2010 | Director, | |
| 4.06 Deleted. Religious Holy Days. See UPPS 02.06.01 |
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| R: 7/97 | Dec. 1, ONY | 12/1/2010 | Registrar | ||
| Appendix A (word/pdf) Courses in which a "PR" grade can be given | |||||
| R: 5/07 | June 1, E4Y | 6/1/2011 | Registrar | ||
| Attachment A (word/pdf) Withdrawal Request | |||||
| R: 11/98 | Apr. 1, E3Y | 4/1/2011 | Dean, General Studies | ||
| Appendix A (word/pdf) Request for Authorization to Prescribe Materials Authored by Faculty Members of Texas State for Class Use | |||||
| 4.11 (word/pdf) Instructional Contact Time and Academic Credit | I: 8/89 | July 1, E3Y | 7/1/2010 | Registrar | |
| R: 6/07 | Apr. 1, E3Y | 6/1/2010 | AVP for Enrollment Management & Marketing | ||
| I: 8/00 | Sept. 1, E3Y | 9/1/2003 | Provost | ||
| 4.14 (word/pdf) Limiting the Number of Course Drops for Undergraduate Students at Public Institutions of Higher Education in Texas (SB1231) | R:3/08 | Mar. 1, E2Y | 3/1/2010 | AVP for Enrollment Management & Marketing | |
| 4.15 (word/pdf) Transfer and Award of Academic Credit | O:4/08 | May 1, E2Y | 5/1/2010 | AVP for Enrollment Management & Marketing | |
| 5 | SCHOLARLY ACTIVITIES AND GRANTS | Effective Date | Review Cycle | Review Date | Reviewer |
| O: Fall/86 | Oct 1, ONY | 10/1/2011 | AVP/Research & Sponsored Programs | ||
| UPPS 02.02.02 Administration of Academic Contract and Grant Proposal | July 1, ONY | n/a | |||
| 5.03 (word/pdf) Addressing Allegations of Misconduct in Academic Research and Scholarship | I: 4/00 | Apr. 1, EY | 4/1/2011 | AVP/Research & Sponsored Programs | |
| Appendix A (word/pdf) Ethical Conduct in Academic Research and Scholarship | |||||
| I: 12/04 | Dec. 1, E2Y | 12/1/2009 | AVP/Research & Sponsored Programs | ||
| 5.05 (word/pdf) Additional Compensation for Additional Duties for Faculty Paid 100 Percent From Sponsored Programs | R: 12/04 | Dec. 1 E2Y | 12/1/2009 | AVP/Research & Sponsored Programs | |
| 5.06 (word/pdf) Incentive Compensation for Externally Funded Sponsored Programs | R: 12/04 | Dec. 1 E2Y | 12/1/2010 | AVP/Research & Sponsored Programs | |
| 5.07 (word/pdf) Proportional Salary Expenditure Certification | R: 3/08 | Aug. 1 E4Y | 8/1/2012 | Director, Grants and Contracts Administration | |
| 5.08 (word/pdf) Effort Reporting on Sponsored Programs | R: 3/08 | March 1 E4Y | 3/01/2012 | Director, Sponsored Programs | |
| 5.10 (word/pdf) Participant Support on Sponsored Programs | R: 3/08 | March 1 E4Y | 3/01/2012 | Director, Sponsored Programs | |
| 5.11 (word/pdf) Program Income on Sponsored Programs | R: 4/08 | Apr. 1 E4Y | 4/01/2012 | Director, Sponsored Programs | |
| R: 2/08 | June 1 E4Y | 6/01/2012 | Director, Sponsored Programs | ||
| 6 | HONORS AND SCHOLARSHIP | Effective Date | Review Cycle | Review Date | Reviewer |
| 6.01 (word/pdf) Nominations for Distinguished Professor Emeritus | R: 1/08 | Nov 1, ENY | 11/1/2010 | Associate Provost | |
| Appendix A (word/pdf) Distinguished Professor Emeritus Nomination Form | |||||
| 6.02 Deleted, See 6.11 | |||||
| 6.03 Deleted, See 6.11 |
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| R: 9/88 | Mar. 1, E3Y | 3/1/2012 | Faculty Senate | ||
| 6.05 (word/pdf) Presidential Upper Level Scholarship Program | R: 5/95 | Nov. 1, ENY | 11/1/2000 | Dean, | |
| Appendix A (word/pdf) Application for Presidential Upper Level Scholarship | |||||
| 6.06 (word/pdf) Council for Advancement and Support of Education (CASE) Professor of the Year | O: Fall/06 | Feb. 1, ONY | 6/1/2009 | Provost & VPAA | |
| 6.07 Deleted. See 6.11 | |||||
| 6.09 Deleted. 5/24/05 | |||||
| 6.10 Deleted. See 6.11 | |||||
| 6.11 (word/pdf) Presidential Awards for Excellence in Service, Scholarly/Creative Activities, and Teaching | I: 1/01 | June 1, EY | 6/1/2009 | Dean, University College ; AVP/ Research & Sponsored Programs; AVP Institutional Effectiveness | |
| Attachment A (word/pdf) Presidential Award for Excellence in Service Nomination Form | |||||
| O: 6/06 | June 1, E5Y | 6/6/2011 | AVP/Institutional Effectiveness | ||
| 7 | PERSONNEL: EMPLOYMENT, ASSIGNMENT, AND COMPENSATION | Effective Date | Review Cycle | Review Date | Reviewer |
| R: 9/99 | May 1, ONY | 5/1/2001 | Provost | ||
| Appendix A (word/pdf) Position Authorization Request | |||||
| R: 5/94 | February 1, E3Y | 2/1/2011 | Associate Provost | ||
| Attachment A (word/pdf) Faculty Hiring Checklist | |||||
| UPPS 04.04.03 Employment | |||||
| UPPS 04.04.04 Affirmative Action Program | |||||
| R: 3/06 | Apr. 1, E5Y | 4/1/2012 | Dean, | ||
| Attachment A (word/pdf) Nomination/Re-nomination Form for Graduate Faculty | |||||
| 7.04 Deleted 8/15/06, replaced with UPPS 04.04.06, Outside Employment and Activities | - | - | - | - | |
| R: 2/05 | Feb. 1, E4Y | 2/1/2006 | Provost | ||
| Attachment 1 (word/pdf) Instructions for Completing Faculty Workload Compliance Report | |||||
| 7.06 Deleted, Hiring Assistant Instructors |
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| O: Fall/86 | June 1, ENY | 6/1/2000 | AVPAA | ||
| O: Fall/86 | Oct. 1, E4Y | 10/1/2001 | Faculty Contracts Administrator | ||
| I: 9/87 | Feb. 1, ONY | 2/1/1999 | Faculty Contracts Administrator | ||
| Appendix A (word/pdf) Contracting of Temporary Faculty Form | |||||
| 7.10 (word/pdf) Procedures for Awarding Merit and Performance Raises to | R: 2/08 | Jan. 1, ENY | 1/1/2010 | Associate Provost | |
| 7.11 (word/pdf) Faculty Selection and Compensation in University Seminar ( | R: 8/05 | Feb. 1, E4Y | 2/1/2009 | Dean, | |
| Attachment A (word/pdf) Initial Application for University Seminar | |||||
| R: 4/07 | Apr. 1, ONY | 4/1/2009 | Director, | ||
| Attachment A (word/pdf) Approved Tests of English Proficiency | |||||
| 7.14 (word/pdf) Hiring and Use of Part-time and Per Course Faculty | I: 1/98 | 1/1/2000 | |||
| Attachment A (word/pdf) Per Course Faculty Contract Form | |||||
| 7.15 (word/pdf) Endowed Chairs and Professorships Operating Guidelines | R: 6/06 | June 1, E4Y | 6/1/2010 | Provost | |
| I: 2/00 | Sept. 1, E3Y | 9/1/2010 | Provost | ||
| 7.17 (word/pdf) Management and Funding of Faculty Fellowships | I: 3/02 | Mar. 1, E3Y | 3/1/2005 | AVPAA | |
| O: 5/05 | Oct. 1, E3Y | 10/1/2011 | Provost & VPAA | ||
| O: 3/06 | Oct. 1, E3Y | 10/1/2011 | Provost & VPAA | ||
| O: 10/07 | Oct. 1, E3Y | 10/1/2010 | Provost & VPAA | ||
| Attachment A (word/pdf) Eligibility Parameters: Recency and Relevancy | |||||
| 7.21 (word/pdf) Postdoctoral Research Associate Appointments | I: 04/07 | Apr. 1, E3Y | 4/1/2010 | AVP, RFR | |
| 7.22 (word/pdf) Faculty Responsibilities, Definitions, and Titles | O: 08/08 | Mar. 1, E4Y | 3/1/2012 | Associate Provost | |
| 8 | PERSONNEL: DEVELOPMENT, EVALUATION, AND PROMOTION | Effective Date | Review Cycle | Review Date | Reviewer |
| 8.01 (word/pdf) Development/Evaluation of Tenure-Track Faculty | R: 4/07 | May 1, ENY | 5/1/2010 | AVPAA | |
| Attachment A (word/pdf) Calendar | |||||
| R: 8/06 | Apr. 1, ONY | 4/1/2009 | Associate Provost | ||
| Attachment A (word/pdf) Application for Faculty Development Leave Attachment B (word/pdf) Application for Supplemental Grant Award Associated with Faculty Development Leaves | |||||
| 8.03 (word/pdf) Evaluation of Deans excluding the Dean of The Graduate College and the Dean of the University College | R: 3/99 | Feb. 1, ENY | 2/1/2012 | Provost | |
| Attachment I (excel/pdf) Deans' Summative Review Schedule | |||||
| 8.05 Deleted; replaced by 1.10 Role, Evaluation and Step-Down Salaries of Department Chairs and School Directors | - | - | - | - | |
| I: 9/88 | Jan. 1, E3Y | 1/1/2009 | Associate Provost | ||
| R: 7/08 | Apr. 1, EY | 4/1/2010 | Provost | ||
| 8.09 (word/pdf) Performance Evaluation of Continuing Faculty and Post-Tenure Review | O: 9/04 | Sept. 1, E5Y | 9/1/2009 | Provost & VPAA | |
| Attachment 1 (word/pdf) Education Code, Section 51.942, Performance Evaluation of Tenured Faculty | |||||
| O: 5/05 | June 1, E2Y | 6/1/2010 | Provost & VPAA | ||
| Form 1A (word/pdf) Texas State Vita | |||||
| 8.11 (word/pdf) Performance Evaluation of Non Continuing Adjunct Faculty | O: 1/09 | Sept. 1, E5Y | 9/1/2014 | Provost & VPAA | |
| Attachment 1 (word/pdf) Education Code, Section 51.942, Performance Evaluation of Tenured Faculty Attachment 2 (word/pdf) Compliance Certification of Department Policy for Annual Faculty Evaluations | |||||
| 8.12 (word/pdf) Annual Evaluation of Provost's Direct Reports excluding Deans | O: 2/09 | Feb. E4Y | 2/1/2013 | Provost | |
| 9 | PLANNING AND REPORTING | Effective Date | Review Cycle | Review Date | Reviewer |
| 9.03 (word/pdf) Committee to Prioritize Computer Programming | I: 9/97 | Sept. 1, E3Y | 9/1/2010 | AVP for Enrollment Management & Marketing | |
| 9.04 (word/pdf) Annual Division,College, Department, and Academic Support Office Reports | R: 11/99 | June 1, ENY | 6/1/2002 | VPAA | |
| 10 | FISCAL MANAGEMENT | Effective Date | Review Cycle | Review Date | Reviewer |
| 10.01 Deleted 9/1/05, replaced with UPPS 03.04.05 Facilties and Administration Costs (F&A or Indirect) | |||||
| I: 2/01 | Feb. 1, EY | 2/1/2010 | Academic Budget Specialist | ||
| 20 | MISCELLANEOUS | Effective Date | Review Cycle | Review Date | Reviewer |
| 20.01 Deleted 6/15/09, replaced with UPPS 01.03.01 Space Management |
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| 20.02 (word/pdf) Scheduling the Conference Room at the Texas River Center | l: 1/08 | Jan 1, E4Y | 1/1/2012 | Executive Director, River Systems Institute | |
| Attachment A (word/pdf) Room Reservation Form | |||||