OFFICIAL
 

 PURPOSE

1.  The Council of Academic Deans (CAD) functions as a part of the academic policy advising system within the Academic Affairs division of the University. The purpose of the Council is to provide advice to the Provost and Vice President for Academic Affairs on University policies and procedures and through the Provost to provide advice to the University Council, the President's Cabinet, and the President.
2.  The Council reviews and advises the Provost on various matters including, but not limited to, academic policies, faculty issues, personnel policies and procedures, academic programs and budgets. Topics considered by the Council may originate in a college council, the Council of Chairs, the Faculty Senate, the University Council, or other venues, but such topics will not ordinarily be forwarded beyond the Provost until after the Council of Academic Deans has been consulted.

MEMBERSHIP

3.  Council membership is composed of regular and ex officio members. Members of the Council of Academic Deans include the Dean of each academic College, including the Dean of the University College,  the Dean of The Graduate College, and the Dean of the Honors College, plus the following ex officio members—the Associate Provost, the Associate Vice President for Academic Affairs, the Associate Vice President for Research and Director of Federal Relations, the Associate Vice President for Enrollment Management & Marketing, the Associate Vice President for Institutional Effectiveness, the Assistant Vice-President for Academic Services and the Director of the Round Rock Higher Education Center, the Chair of the Faculty Senate and the Chair of the Council of Chairs.
4.  When members of CAD cannot attend a meeting, they are encouraged to send an alternate who is authorized to represent the college or other group in the discussions of the day.

MEETINGS

5.  Each Council member will hold the time period between 1:30 and 3:30 p.m. each Tuesday for Council of Academic Deans' meetings. The Provost may adjust this meeting schedule as deemed necessary.
6.  Each academic year the Provost will invite the Faculty Senate, and the Council of Chairs to meet with the Council of Academic Deans for discussion of issues of mutual concern

Meeting schedule:

Fall – Joint Faculty Senate, Council of Chairs and Council of Academic Deans.

Spring – Joint Faculty Senate and Council of Academic Deans
Additional meetings may be arranged as deemed necessary. The agendas for these meetings will be assembled jointly by the appropriate chairs of the Faculty Senate and Council of Chairs and the Provost. Records of these meetings will be the responsibility of the Provost office. Minutes of the meetings will be distributed to the Senate members, the Council of Academic Deans, and the Council of Chairs. 

7.  Meetings of the Council of Academic Deans include only the regular and ex officio members of the Council or their designees plus others who are invited by the Provost
8.  Meetings of CAD will be chaired by the Provost or designee. The Provost or designee may cancel regular meetings and call special meetings as needed.
9.  When needed, the President and other administrators and faculty will be invited to meet with the Council to review problems and developments in their area.

AGENDA

10.  Council meeting agendas will be distributed via e-mail on the Friday preceding each Tuesday meeting. Members asking for items to be placed on the printed agenda should suggest the item to the Office of Academic Affairs via e-mail before 5:00 p.m. on the Thursday of the preceding week. Members will also have the opportunity to introduce new topics at the meetings.

MEETING FOLLOW-UP

11.  A summary of key action items from each Council meeting will normally be distributed via e-mail to Council members within 48 hours of each Council meeting. 

CERTIFICATION STATEMENT

12.  This PPS has been approved by the reviewer listed below and represents Texas State's Division of Academic Affairs policy and procedure from the date of this document until superseded.

Review Cycle: ___________________ Review Date: ________________
Reviewer: _______________________ Date: ______________________
Approved: _______________________ Date: _____________________

Gene Bourgeois
Provost and Vice President for Academic Affairs

Texas State University-San Marcos
Provost and Vice President for Academic Affairs
Last Updated: May 2, 2013
Send comments and questions to: tg12@txstate.edu