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PPS 8.13


Policy and Procedure Statement 8.13 Adjunct Faculty Workload
Review Cycle: May 1, E4Y Release Program
Review Date: May 1, 2017 (21 paragraphs)
Reviewer: Associate Provost Attachment A



1. In recognition of the essential role of the adjunct faculty in delivering curriculum and contributing to the culture of scholarship at Texas State University, an Adjunct Faculty Workload Release program has been established to allow full-time, non tenure-track faculty to receive up to a six workload credit reduction of their normal semester teaching load (at full pay and benefits) to pursue scholarly/creative projects, curriculum development, or teaching improvement projects.


2. Eligibility to apply and be considered is limited to faculty members with:

a. one of the following titles: Lecturer, Senior Lecturer, Clinical Lecturer, Clinical Assistant Professor, Clinical Associate Professor and Clinical Professor;
b. at least 8 long semesters of service at Texas State with a 50% or more FTE teaching appointment; and
c. a 100% FTE teaching appointment at the time of application and during the semester(s) of the Workload Release project.

     Additionally, for faculty who have received prior Workload Release:

d. at least 8 long semesters of service with a 50% or more FTE teaching appointment since the last Workload Release, and
e. report(s) from previous Workload Release completed as required in Paragraph 19 of this PPS.

3. Emeriti, Research and Visiting faculty are not eligible for Workload Release. Adjunct Faculty Committee members are not eligible for Workload Release during their tenure on the Adjunct Faculty Committee because this committee conducts the peer evaluation of proposals.

4. Applicants may request Workload Release to engage in scholarly/creative activity, curriculum development, or in teaching improvement projects.  Workload Release is not available to support completion of an advanced degree.


5. The Faculty Senate will publish an annual request for proposals and notice of application deadlines. The deadline for receipt of applications by the Faculty Senate office is usually October 15 by 5:00 PM the year prior to the leave. Other specific deadlines for prior receipt of applications by chairs/directors and deans will be published in the request for proposals and will be available on the Faculty Senate website.

6. The applicant will submit a completed application to the chair/director that will consist of the following:

a. a completed application form (Attachment A);
b. a brief abstract (approximately 100 words) indicating the specific goals of the workload release project;
c. a proposal narrative;
d. a current Texas State curriculum vitae; and
e. a copy of the written report submitted to the chair/director on the applicant’s most recent Workload Release project (if any) and an optional one-page update addendum.

7. When the chair/director has verified the applicant's eligibility and has provided the information requested on Attachment A, the applicant will forward the application for comments and signature to the dean. The applicant will then forward the original application, including the signature pages, to the Faculty Senate office.

8. Additionally, by the application deadline, the applicant must submit an electronic version of the application to the Faculty Senate office at FacultySenate@txstate.edu. Application documents should be submitted as one MS Word or PDF file and no additional documents should be submitted.

9. Requests for Adjunct Faculty Workload Release are  reviewed by the Adjunct Faculty Committee (AFC), which submits its recommendations to the Faculty Senate.

10. Applicants who are not awarded release may revise and resubmit their application for reconsideration for any subsequent semester(s) in which they are eligible.


11. University-wide no more than 42 workload credits of Adjunct Faculty Workload Release will be granted for each long semester.

12. Workload Release time may be requested for one semester, or alternatively, requests may extend over the Fall and Spring of an academic year, but shall not exceed a total of six workload credits over the two long semesters. Workload Release will not be granted for summer sessions.

13. After a Workload Release has been granted, any change in the terms of the release requires prior written approval through appropriate channels, including the Faculty Senate.

14. A faculty member on Workload Release will retain the right to, and eligibility for, benefits to medical insurance, income protection, life insurance, and other such programs in force for full-time adjunct faculty members, as well as all other rights of a full-time adjunct faculty member.

15. Sections 11 and 12 of Chapter III of the Regents Rules explain the Texas State policy on copyrights and patents. Texas State retains the right to the ownership of intellectual property created on Workload Release similar to development of work products occurring during a regular academic appointment.  It is the responsibility of the faculty member to comply with this policy.

16. Recipients of Adjunct Faculty Workload Release must submit a written report of their Work Release activity while on leave by May 1 for a Fall semester release and by November 1 for a Spring semester release or two-semester release. Those on a two-semester release must submit a progress report to the department chair/school director after the first semester. All written reports must include the abstract referred to in Paragraph 7 above.

17. The final report will state specifically whether any possible patentable or copyrightable intellectual property was created during the release and when such information will be submitted to the Patent and Copyright Committee. This report(s) should be routed through the department chair/school director and dean with a  copy to the Faculty Senate. The final report will be submitted by the dean to the Provost with a copy to the Patent and Copyright Committee if intellectual property creation occurred during the release time.

18. The Adjunct Faculty Committee Chair/Faculty Senate Vice Chair will send notification of awards to successful applicants, with copies to college deans and department chairs/school directors.  A list of approved projects will be sent to the Office of the Provost.


19. In most cases, the department/school will assume the cost of replacing an individual granted an Adjunct Faculty Workload Release. If a department/school is unable to absorb the load of a faculty member who is awarded Workload Release, the department chair/school director will consult with the dean to develop a funding plan. If the dean and the chair/director cannot solve the problem, in exceptional circumstances, the dean can seek supplemental funding from the Provost.


20. At last once every three years, the Provost will appoint an ad hoc Program Review Committee representing the Council of Academic Deans, the Council of Chairs, and the Faculty Senate to review the Adjunct Faculty Workload Release program. The Committee will review this PPS and the Adjunct Faculty Workload Release applications and reports submitted by faculty  who have completed Workload Release projects since the last program review. Based upon its review, the Committee will submit a report to the Provost evaluating the Adjunct Faculty Workload Release program and offering suggestions for improvement, including changes to the PPS.


21. This PPS has been approved by the reviewer listed below and represents Texas State's Division of Academic Affairs policy and procedure from the date of this document until superseded.

Review Cycle: _______________________ Review Date: _______________________
Reviewer: __________________________  Date: _____________________________
Approved: __________________________  Date: _____________________________

Gene Bourgeois
Provost and Vice President for Academic Affairs

Texas State University-San Marcos
Provost and Vice President for Academic Affairs
Last Updated:  September 3, 2013
Send comments and questions to: tg12@txstate.edu